Maplewood Enrichment Center School Year 2021 Health Guidelines
August 26, 2021
Since the founding of our camp in 1965, nothing has ever been more important to us than the health, safety, and well-being of our Maplewood families. Please see the precautions and procedures that Maplewood has implemented to help minimize the risk of COVID-19 exposure. Safety actions include promoting healthy hygiene practices, screening of staff and students, intensify cleaning and disinfection, practice physical distancing, training all staff members, and working closely with the EEC and Easton Board of Health and our families.
We will communicate important information to parents/legal guardians via our website, through the mail, and by email prior to the beginning of school and throughout the school year.
We have implemented a wide variety of additional procedures this school year for you to review below.
Before School Year Information
The best school year starts with healthy children, and this begins at home. Please be diligent, ask questions of friends and family, and notify us immediately if you learn that there has been exposure and/or possible exposure. While we certainly cannot impose restrictions on your actions when your child is not at Maplewood, we hope that you will make careful choices and consider the health and well-being of those that will spend time in the company of your child during their time at Maplewood.
We cannot stress enough the importance of keeping your child home if they show any symptoms associated with COVID-19 as outlined on the CDC Symptom Screening List, In addition, please utilize the information as a tool to teach your children how to do proper handwashing and how to properly wear a cloth face covering.
We strongly recommend that parents/legal guardians of higher-risk children consult with their child’s medical provider to assess their risk and determine if attendance is advisable. If your child has any pre-existing conditions, you must notify Maplewood at least two (2) weeks before arrival. We will have our Director engage in an open dialogue with you about the medical appropriateness of whether it is in your child’s best interest to attend this school year at Maplewood.
Every parent/guardian of a child and every staff member must complete an electronic screening form each morning before 8:00 a.m. in which they are scheduled to attend Maplewood. We will email this form to families daily. Children and staff members will not be permitted to enter the program space until the electronic screening form is received. Please see below for symptoms that would exclude a child or staff member from entering the program space at Maplewood. A copy of the Daily Screening Form is included in this document.
Each morning upon arrival (while still in the car or upon immediately exiting the car), children and staff will be visually inspected for signs of illness (cough, flushed cheeks, shortness of breath, or difficulty breathing) and may have their temperature taken with an infrared thermometer (temperature check is not required by state guidelines at this time). In addition, staff will monitor children throughout the day for signs of illness.
The following symptoms, if observed in a child or staff member are cause for immediate isolation and exclusion from childcare:
The following symptoms, if observed in combination with symptoms bulleted above, are cause for immediate isolation and exclusion from childcare
The Use of Pods at Maplewood
Maplewood Physical Distancing Protocol
We will be practicing physical distancing indoors through increased spacing when possible, limited mixing between groups, and staggered scheduling, arrival, and pick-up
Maplewood Mask Protocol
Staff and children will need to wear a well fitted, multi-layer face mask (CDC- approved):
Children may wear masks more than required if that is more comfortable.
Pull-up masks and gators may not be worn.
All children must bring at least two clean face masks to allow for replacing the covering as needed. These should be clearly labeled with the child’s name, clearly marked to distinguish which side of the covering should be worn facing outwards, and placed in individually labeled baggies. Maplewood will provide masks to staff and to children as necessary.
Prior to the beginning of the school year, we ask that parents review, with their children, the need to physically distance, cooperate in wearing a face mask, and not share drinks and food. Then, at the beginning of the school year, staff members will train children on behaviors and precautions they should abide by to prevent the spread of COVID-19, including, but not limited to:
Cleaning and Disinfection
To minimize the possible transfer/spread of Coronavirus at Maplewood, diligent cleaning protocols have been implemented and will be adhered to by all staff members and our maintenance team to ensure the safety of everyone at Maplewood. Our maintenance team is already working hard to keep Maplewood clean. Going forward, we will increase the frequency with which we perform deep cleanings of shared surfaces and indoor facilities and deploy extra maintenance teams throughout the day, as well as, a professional cleaning crew at night.
In addition to our new HVAC system in the main building, we recently installed air purifying devices called iWave-C to further enhance air quality when children and staff are indoors.
Important Items To Bring To Maplewood
In addition to the items mentioned in the parent handbook, please provide your child with the following items, which should all be clearly labeled:
For the past 56 years, Maplewood has been known for its outstanding staff and diverse programming. In that respect, this school year will be no different but, to ensure children and staff safety, some time-honored Maplewood activities and events will, unfortunately, be on “sabbatical” for 2021. We have had our “thinking caps” on for months and we are excited to say that our daily activity schedules for our school-age children are action-packed. We are planning to hold most activities outdoors but will take advantage of our abundant air-conditioned indoor space for those hot and rainy days and heated for those cold days. Here is a sneak peek of some of the activities our students will be able to enjoy this school year:
Medical Management of Staff and Children
All children are required to have access to an authorized responsible adult that is located within 30 to 45 minutes of Maplewood at any time, should a child pick-up be necessary.
Child or Staff present with Covid symptom(s) while at Maplewood
In accordance with MA DPH guidelines, participants who present with symptoms at Maplewood will be immediately isolated and brought to the office for evaluation. Parents/Guardians will be called for immediate pick-up of the camper. A staff member may use his/her car to drive home.
Participants sent home must remain home until they provide a negative PCR Molecular or PCR Rapid Covid test or alternate diagnosis from their physician. Symptomatic individuals who test negative may return after symptoms improve and have been without fever or fever-reducing medication for at least 24 hours.
Confirmed cases will not be able to return to Maplewood for ten days after symptom onset and 24 hours with no fever without the use of fever-reducing medications.
Any close contacts (closer than 6 feet for more than 15 minutes while indoors) will need to quarantine for 10 days without testing OR 7 days after receiving a negative test result (on day 5 or later). Fully vaccinated staff/children will not have to quarantine if a close contact.
Maplewood will notify families and staff of close contacts about exposure while maintaining confidentiality. In addition, the Easton Health Department and EEC will be notified.
Travel guidelines relating to coming to camp
In order for participants to come to our programs after traveling outside of Massachusetts, we require that the participant either quarantine for 10 days upon their return or get tested upon return from a trip outside of Massachusetts (best if the test is close to the start of the school-year program as possible). The participant may come to the program once we receive the negative PCR result.
Bridging and Afternoon Enrichment Classes
○ Parents/Guardians are NOT permitted to exit their vehicles.
○ Minimize the time you take saying goodbye to allow for the continual flow of traffic. Please say goodbye inside your vehicles.
○ Staff members will visually assess each child for signs of illness immediately upon exiting the car. If certain answers to the questions on the electronic screening form were answered yes or we observe that the child is not well, the child must return home with the parent/guardian.
○ Please have your child use the bathroom before arriving at school to facilitate the pre-screening process each morning.
○ Medication not in original packaging and without all of the required forms will not be accepted and/or administered.
○ Parents are NOT permitted to exit their vehicles
○ Maintain physical distance with other parents/guardians and children
○ Minimize the time spent greeting your child to allow for the continual flow of traffic
○ Please make sure to have your child pick-up card visibly showing on your dashboard for the staff to easily view
When to Wash or Sanitize Hands – Children and General Staff
How to Wash Hands
You may use paper towels to turn off the faucet and/or open the doors of the bathrooms.
How to Use Alcohol-Based Hand Sanitizer
Hand sanitizers should contain greater than 60% ethanol or greater than 70% isopropanol. Hand sanitizers are not a substitute for handwashing.
Daily Health Questionnaire/Self Screening.
In an effort to minimize illness at Maplewood, the state guidelines require that you complete this self-screening form each morning prior to arriving at Maplewood (please submit by 8:00 a.m.) Individuals who decline to complete the screening questionnaire will not be permitted to enter the program space. If a parent or guardian declines to complete the screening questionnaire, it will result in their child being denied entrance to the program space.
Please choose today’s date. If the date submitted is incorrect, we will ask you to complete another form prior to entering the program space.
Self-screening includes checking temperature. Anyone with a fever of 100.00 degrees F or above or suffering from other new or unexpected symptoms consistent with COVID-19 or those who have had close contact with a COVID-19 individual may not be permitted into the program space. Typing your name below your e-signature indicates that you completed the daily health screening form and at-home temperature check. Please understand that arriving at Maplewood healthy is vital to maintaining a healthy school year program and for ensuring the safety of all children and staff.
In addition to our new HVAC system we just installed an air purifying device called iWave-C on each of the HVAC units in the main building to create a healthier environment without producing any harmful byproducts. This advanced technology significantly reduces a wide variety of pathogens in the breathing zone and on hard non-porous surfaces. Independent lab testing has shown that this device is also effective against COVID-19.
Please see the links below: